Ok, I’m sure many of you are very familiar with Smartsheet, and how we use it at SPAC. For those of you who know, this is your friendly reminder to stop what you are doing right now, and go fill out your athlete’s smartsheet intent for the whole season. Yes, really, the whole season!
For those of you who are new or don’t understand, we’d like to take a minute and clarify. Smartsheet is an online project management and team collaboration software that the club uses. We use it for lots of things, like sharing documents, signing up for volunteering, race calendars, selling used gear. But MOST IMPORTANTLY, we use it to establish a training schedule each week. Through Smartsheet families tell us if they will be training or racing, and based on that information we schedule coaches. If you don’t fill out your Smartsheet, we don’t know you are coming, and we don’t assign your kid a coach. If you don’t fill out your Smartsheet, coaches are left in the lurch not knowing until the last minute if they will be needed at a race or on a given training day.
Ideally parents would fill out their entire Smartsheet at the beginning of the season for the whole season at a minimum we’d like to have them filled out a month in advance. If you need to change whether or not your athlete is coming, you need to do it by Monday morning so that we have enough time to adjust schedules. And sure, sometimes kids get sick or things change at the last minute, we get that, but the more you can do this in advance the better for everyone, especially your athlete.
It’s easy and super quick. You should have received an email with an invitation for a shared Smartsheet calendar for your athlete. If you haven’t received that just email Alex Boit, our fabulous coach, and Smartsheet Guru and Alex will set you up. Clink on the link in the email. You may be prompted to set up your account if you haven’t done so yet. Then just click on your athletes calendar and start filling in if you plan to come or not.
Here’s what it looks like for training weeks:
For races, you need to click on and fill out the intent form for the races you plan to attend. (Talk to your coaches if you are not sure which races your athlete should attend) That looks like this:
If you need a quick reminder on how Smartsheet works, we have set up a USING SMARTSHEET tab in the member section of our website. This has links to all sorts of how to’s including videos, FAQs etc. If you still need help, either grab a seasoned parent to walk you through it or let Dave or Alex know and we will make sure you know what you need to know.