VOLUNTEER POSITIONS

Note: Each position description includes information about the amount of Volunteer credit you will receive for a given position (1/2 Day, Full Day, Season).

Also, here’s a great site with lots of in-depth videos about various duties for putting on a ski races. If you really want to learn some of these positions, take a look.

Race Volunteers

Course Setup, Maintenance and Tear-down
Full Day
The Course Setup, Maintenance and Tear-down crew must have either experience in the ski racing arena or be willing to learn quickly and above all, be good skiers capable of carrying equipment and other tasks on the hill. You will be expected to check in with the Race Registration Lead ready to work at 7:00 AM and immediately head out onto the hill to help with setup of the course. During the race, you will be required to help with course maintenance as needed and other courses related tasks throughout the day. After the race, you will help tear down the course. Volunteers should coordinate with the Chief of Race at the beginning of the day and check-in throughout the day.
Gate Judges
Full Day
The Gate Judge is responsible for watching every racer complete an assigned number of Gates. When a racer misses one of those gates, the Gate Judge is required to note the skier who missed the gate and draw a simple example of what happened. The morning of the race, all Gate Judges must attend the Gate Judges meeting which is led by the Head Gate Judge (this meeting will give confidence to new gate keepers and allow the Head Gate Judge to have an accurate count to assure gate coverage). Gate Judges are assigned to work a Full Day. They will have a short break between the first and second runs of the race. A PDF of slides has been compiled outlining the roles of a gate judge with examples of gate faults and gate card diagrams. Gate Judge slides – Jan 2015
Gate Training Videos” – The Most Important People on the Hill

 

Or Download gate judge video (this is a large file)

Bib Collector and Washer
Full Day
The Bib collector coordinates the collection of bibs at the finish. Bib Collector then takes bibs home, washes them, stacks them in numerical order, returns them to the Registration Lead before the next race and lets the Race Administrator know which numbers are missing.
Volunteer Coordinator
Full Season
The Volunteer Coordinator is responsible for managing the Volunteer signup process. The Volunteer Coordinator needs to be available for questions regarding the volunteer positions and or the fulfillment requirements. Prior to each race the Coordinator shall contact all the volunteers for the race and make appropriate adjustments to cover any shortages. The Volunteer Coordinator may also be responsible for Race Registration duties and other volunteer positions as deemed necessary. He/she is responsible for signing in volunteers and providing volunteers with race day information on where and when volunteers need to be in certain locations. This person is also responsible for coordinating with Stevens Pass for those needing day of race lift tickets and distributing lift ticket vouchers at the conclusion of the race.
Awards Coordinator
Full Season
The Awards Coordinator is responsible for working with the Race Administrator to manage award distribution throughout the season. This includes ordering and managing awards as well as coordinating and leading the presentation of awards.
Race Registration Lead
Full Day
This individual is responsible for the registration area. He/she will set up the tables to prepare for registration and will clean them after registration. This individual is also responsible for checking in volunteers and having them sign a volunteering waiver, which they must give to the Race Administrator.
Registration
1/2 Day
This position is responsible for checking in racers. Registration people pass out bibs and ensure all racers are registered.
Starter
Full Day
The Starter is at the start of the race and is responsible for giving the countdown or signal for each racer to start his/her race.
Assistant Starter/Lineup
Full Day
The Assistant Starter calls the competitors to the start in their start order and assists in getting the racers lined up and into the start area.
Hand Timers
Full Day
These individuals, two at the start and two at the finish, use a stopwatch and clipboard to hand record all the starts/finishes for use in case of an electrical timing malfunction. Please note that you will need to be able to press a small button on the timer or record times- so it is recommended that you have tight fitting gloves.
Electronic Timers
Full Day
These individuals assist the Chief of Timing in handling the electronic equipment in the finish shack.
Announcer & PA Setup/Takedown
Full Day
This person announces the racers’ names and times as they cross the finish. This person stays in the finish shack.
Scoreboard
Full Day
Maintains a manual scoreboard near the finish, recording each racer’s time as reported by the Announcer. This position is also responsible for mounting the score sheets and writing all racer names.
Coffee Patrol
Full Day
This volunteer delivers hot chocolate and coffee to volunteers on the race course throughout the entire race. It requires getting the supplies from the SPAC Shack, refilling the carafes as needed and the ability to ski while carrying thermos and supplies.
Lunch Maker
Full Day
This job includes buying the ingredients, making the lunches, delivering them to the lodge the morning of the race and picking up extras after lunches have been distributed. Non-perishables should be stored and used for the next race day. Receipts for purchases are submitted to the SPAC Bookkeeper for reimbursement.

Race Organizing Committee

Chief of Race
Full Day
The Chief of Race must be licensed and certified. The Chief of Race directs all preparations of the competition and supervises the activities in the technical area. He/she summons meetings for consideration of technical questions and leads the team captains’ meeting after consultation with the TD.
Start Referee
Full Day
The Start Referee must be licensed and certified. He/she must remain at the start throughout the training and the race and make certain that the regulations for the start and the start organization are properly observed. He/she determines late and false starts and reports the names of the competitors who did not start, have made false or late starts or other infringements and reports the violations against the rules for equipment. The Start Referee is expected to sign in with the Registration Lead at 7:00 AM and is responsible for setting up the start area, along with the two Start Setup volunteers.
Finish Referee
Full Day
The Finish Referee must be licensed and certified. He/she must remain at the finish throughout the training and the race and make sure that the regulations for the organization of the finish are the finish in-run and out-run are properly observed and recorded. He/she supervises the finish area, the timing and the crowd control in the finish area and must be able to communicate immediately with the start at all times.
Head Gate Judge
Full Day
The Head Gate Judge organizes and supervises the work of the gate judges beginning with the gate judge meeting before the race and ensuring all information is accurate on gate judge cards at the conclusion of the race. The Head Gate Judge must distribute to each gate judge the material needed(control card, pencil, start list, etc.) and be prepared to offer assistance to help keep the spectators off the course or to help maintain the course, etc. He/she designates the gates each gate judge will supervise and places the gate judges in position after describing their job to them. He/She must make certain that the numbering and marking of the gates are done within the required time. At the end of each run, he/she will collect the gate judges’ control card for delivery to the Referee. At the end of the day, the Head Gate Judge will deliver the buckets back to the SPAC shack, unpack them and prepare them for the next race day.
Race Administrator
Full Season
Race Administrator is responsible for all secretarial work dealing with the technical aspects of the competition. This official is responsible for preparation of the Draw, accuracy of Start Lists, Official Results, minutes of Team Captains’ and Jury meetings, preparation of forms required by Timing and Gate Judging crews, receiving official Protests and publishing and duplicating Official Results in a timely manner.
Chief of Course
Full Day
Chief of Course must be familiar with local snow conditions on the concerned terrain and is responsible for the preparation of the courses in accordance with the directives and decisions of the Jury. The Chief of Course supervises course maintenance during the race and supervises all clean-up operations. Due to the rapidly changing nature of the sport, the sport’s snow preparation requirements as well as the requirements involved in the choice and placement of on-hill protection/security measures, the duties of Chief of Course are best learned through mentorship and on-hill training with an experienced Chief of Course.
Chief of Timing and Calculations
Full Day
The Chief of Timing and Calculations must be licensed and certified. This position is responsible for the coordination of officials at the start and finish, including timing and calculations, and determination of intervals between starts. This position is located in the finish shack.

Volunteer Training

Referee or other training to become licensed Every year PNSA offers training to become licensed/certified. Several positions require individuals to get their license.You can find out more at the PNSA website.

Board of Directors

Member of the Board Elected in the spring, the Board of Directors provides important guidance and leadership for SPAC. The Board meets monthly. You will be expected to be an active participant in all Board activities.