SPAC Volunteer Positions
| Volunteer Coordinator Full Season | The Volunteer Coordinator is responsible for managing the Volunteer signup process for the season. Needs to be available for questions regarding the volunteer positions and or the fulfillment requirements. Prior to each event the coordinator shall contact all volunteers signed up and provide instructions. Review Sign Ups & make appropriate adjustments to cover any shortages. Prior to each event they will supply list of volunteers to Ticketing to gain day of passes & vouchers. He/she may be responsible for signing in volunteers and providing them with event day information. |
| Assistant Volunteer Coordinator Event Series | The Volunteer Event Coordinator is responsible for checking in the Volunteers each day of Series Provide Volunteers with information on where and when they need to be in certain locations Provide Volunteers with Day of Lift ticket if necessary. Be available for questions regarding the volunteer positions Responsible for picking up lift ticket vouchers & distributing at the conclusion of the race. |
| Registration and Bib Collecting Full Day No skiing required. | These individuals are responsible for the registration area. They will collect Bibs (if applicable) & any necessary Registration materials from SPAC shack prior to set up. They will set up the tables to prepare for registration and will clear them after registration each day of the event. They will hand out bibs to coaches or athletes, depending on the plan for that event. They are also responsible for the collection of bibs from athletes at the finish of the event. Deliver collected bibs either back to the SPAC shack or, if it is the end of a series, to the volunteer for Bib Washer/Sorter. A final task is dispensing candy at the finish when collecting bibs at Mighty Mite races only |
| Post Series Bib Washer/Sorter Full Day No skiing required. | This individual collects the bibs from the Bib Collectors after a competition series is completed. Takes the bibs home, washes them, stacks them in numerical order. Return the bibs to the SPAC Shack before the next competition. Let the Volunteer Coordinator know which bib numbers are missing |
| Lunch Maker Full Day No skiing Required | This job includes buying ingredients, making the lunches, delivering them to the Registration Area Confirm they are delivered to crew who can distribute them accordingly each morning of the event Instructions on what to purchase & prepare will be given to you. Non-perishables should be stored and used for the next race day. Receipts for purchases are submitted to the SPAC Bookkeeper for reimbursement (bookkeeper@spacracing.com) |
| Announcer Full Day | Will announce athletes on venue. Responsible for setting up the PA system & equipment each day. The announcer can give commentary on the athlete’s run to the spectators, read bio’s if available. They will make public announcements and safety communications. Responsible for tearing down & putting away equipment at end of event. |
| Awards Coordinator | The awards coordinator is responsible for labeling awards, organizing them by discipline/age group They will help in handing out the awards at the awards ceremony. |
| SPECIFIC TO RACE EVENTS -NON CERTIFIED POSITIONS | |
| Course Setup, Maintenance and Tear-down Full Day | Must have either experience in the ski racing arena or be willing to learn quickly. Must be good skiers & capable of carrying equipment and other tasks on the hill. You will be expected to check in with the Chief of Course ready to work at 6:45 AM Load Lift at 7am to help with setup of the course. During the race, you will be required to help with course maintenance as directed by Chief of Course. After the race, you will be expected to help tear down the course. |
| Gate Judges Full Day | No prior experience needed. The Gate Judge is responsible for watching every racer complete an assigned number of Gates. Responsible for recording when racer misses one of those gates The morning of the race, all Gate Judges must attend the Gate Judges meeting led by the Head Gate Judge (this meeting will give confidence to new gate keepers and explain everything they need to know. A PDF of slides has been compiled outlining the roles of a gate judge with examples of gate faults and gate card diagrams. Gate Judge slides – Jan 2015 |
| Starter Full Day | The Starter is positioned at the start of the race course. Responsible for giving the countdown or signal for each racer to start his/her race. Will be on a headset with someone in Timing |
| Assistant Starter/ Lineup Full Day | The Assistant Starter calls the competitors to the start in their start order. Assists in getting the racers lined up and into the start area. |
| Electronic Timer Full Day Skiing may be required depending on race venue location. | These individuals assist the Chief of Timing in operating the electronic equipment in the finish shack. Set Up and run the electronic timers. Set Up and run the laptop |
| Hand Timers Full Day Skiing may be required depending on race venue location | Two individuals at the start line and two at the finish. Use a stopwatch and clipboard to hand record all the start times/finish times. Please note that you will need to be able to press a small button on the timer or record times- so it is recommended that you have tight fitting gloves. |
| Coffee Patrol Full Day Skiing required | Two volunteers deliver hot chocolate and coffee to the volunteers on the race course throughout the race. You will pick up the supplies from the SPAC Shack in the morning & prep the coffee. Refill the carafes as needed throughout the day. Requires the ability to ski while carrying thermos and supplies. |
| Mitey Mite Course Set Up/Take Down | Skilled skiers needed to help set-up and take down the training venue for our Mighty-Mights, so our coaches can focus on the athletes. This position will require completion of 4 days of help to fulfill 1 day of your volunteer requirement. You will meet at the SPAC shack at 8:40 a.m., gather equipment, and head to Kehr’s chair to load and deliver equipment on the mountain. One of our seasoned parents will be leading this opportunity for volunteering. You will then need to assist in returning the equipment to the SPAC shack and storing it correctly after training is over at 2:00 p.m. You are free during the day to do what you would like. |
| SPECIFIC TO FREERIDE EVENTS -NON CERTIFIED POSITIONS | |
| Scorekeeper Full Day Skiing required | Two scorekeepers will receive the judges’ score cards and enter the data into Live Heats software Online Training is available in advance for the scoring system. Scorekeepers will print results for the judges’ review at the end of the day’s contest. Scorekeepers will revise any results with the judges. Results must not be published online until after the award ceremony. They will print results and scoring breakdowns for the judges so they can discuss with athletes and coaches after the competition |
| Score Runners Full Day Skiing required | Runners will pick up judging scorecards from the judges during the contest and deliver to the scorekeepers. They will deliver lunches to the judges, TD and other support staff. Other running or tasks may be necessary. |
| DJ Full Day Skiing required | Set up & Manages the sound system. The system is typically set up in the finish area. Music and the announcer’s commentary should be complimentary. Music should be family friendly and avoid profanity |
| Judges Full Day Skiing required | An IFSA judging panel consists of a head judge and two additional judges. These positions are filled by the IFSA Event Coordinator Certain venues may necessitate two judging panels. |
| Assistant Judge Full Day Skiing required | This person will shadow the judges to learn the position of how judging a big mountain competition works. |
| Ski Retriever/Ninja Full Day Skiing required | These “ski ninjas” must be extremely competent big mountain skiers. If an athlete loses a ski or pole during their run and can’t quickly retrieve it, a ninja will be deployed from the top of the venue to retrieve the equipment and bring it to the athletes. |
| Equipment Organizer Full Day Skiing required | The equipment organizer will distribute resources needed for the contest like radios, clipboards, judges / DJ chairs, bamboo, fencing, generators, etc. as directed by Event Organizer. They would be responsible for retrieving and storing all resources at the conclusion of the event. (Or and the end of each competition day, if applicable) |
| T-Shirt Organizer Half Day | This person will hand out t-shirts during registration of Cowboy Up |
| Set Up/Take Down Full Day Skiing required | A variety of volunteers to set up the starting area, finish corral, spectator area, safety banner lines and fencing, judging and announcer tents, banners and flags, etc. Directed by Event Organizer |
| Videographer Full Day Skiing required | This person will capture videos of the competition. |
| CERTIFIED POSITIONS -Require Training & Certifications | |
| Chief of Race Full Day | The Chief of Race must be licensed and certified. The Chief of Race directs all preparations of the competition and supervises the activities in the technical area. He/she summons meetings for consideration of technical questions and leads the team captains’ meeting after consultation with the TD. |
| Start Referee Full Day | The Start Referee must be licensed and certified. The Start Referee is expected to arrive at 7:00 AM and is responsible for setting up the start area. He/she must remain at the start throughout the training and/or the race making sure that the regulations for the start and the start organization are properly observed and recorded. He/she determines late and false starts and reports the names of the competitors who did not start, have made false or late starts or other infringements and reports the violations against the rules for equipment. |
| Finish Referee Full Day | The Finish Referee must be licensed and certified. This person is required to set up the finish corral and the timing eyes. He/she must remain at the finish throughout the training and the race and make sure that the regulations for the organization of the finish are the finish in-run and out-run are properly observed and recorded. This person supervises the finish area and the timing shack and must be able to communicate immediately with the start at all times. |
| Head Gate Judge Full Day | The Head Gate Judge organizes and supervises the work of the gate judges Leads the gate judge meeting before the race Distribute to each gate judge the material needed(control card, pencil, start list, clipboard etc.)He/she designates the gates each gate judge will supervise and places the gate judges in position after describing their job to them. Ensures all information is accurate on gate judge cards at the conclusion of the race. At the end of each run, he/she will collect the gate judges’ control card for delivery to the Referee. At the end of the day, the Head Gate Judge will deliver the buckets back to the SPAC shack, unpack them and prepare them for the next race day. |
| Race Administrator Full Season | The Race Admin position must be licensed and certified. Race Administrator is responsible for all secretarial work dealing with the technical aspects of the competition. This official is responsible for preparation of the Draw, accuracy of Start Lists, Official Results, minutes of Team Captains’ and Jury meetings, preparation of forms required by Timing and Gate Judging crews, receiving official Protests and publishing and duplicating Official Results in a timely manner. |
| Chief of Course Full Day | Chief of Course must be familiar with local snow conditions on the concerned terrain and is responsible for the preparation of the courses in accordance with the directives and decisions of the Jury. The Chief of Course supervises course maintenance during the race and supervises all clean-up operations. Due to the rapidly changing nature of the sport, the sport’s snow preparation requirements as well as the requirements involved in the choice and placement of on-hill protection/security measures, the duties of Chief of Course are best learned through mentorship and on-hill training with an experienced Chief of Course. |
| Chief of Timing and Calculations Full Day | The Chief of Timing and Calculations must be licensed and certified. This position is responsible for the coordination of Timing officials at the start and finish, including timing and calculations. COT will determine intervals between starts. This position is located in the finish shack. |
Volunteer Training
| Referee or other training to become licensed | Every year PNSA offers training to become licensed/certified. Several positions require individuals to get their license. You can find out more at the PNSA website. |
Board of Directors
| Member of the Board | Elected in the spring, the Board of Directors provides important guidance and leadership for SPAC. The Board meets monthly. You will be expected to be an active participant in all Board activities. |
